Every computer connected to the Internet is provided with a domain name and an IP Address. When a visitor requests a web page from within the www.kfd-architects.co.uk website, our servers automatically identify and log the HTTP request that is made.
This information reveals nothing personal about you. In fact, the only information that we automatically gather and log is as follows: the IP address of the site that may have referred you; your IP address; the web page that you may have linked to us from, if any; the product identifier for version and make of browser (e.g. Internet Explorer); the operating system platform that you may be running (e.g. Macintosh or Windows); search words or terms that are passed from a search engine (e.g. Google or Yahoo). Information gathered by Google Webmaster tools and/or Google Analytics.
Keith Day Architects has found it advantageous to examine visitor traffic so that we can ensure maximum compatibility for the various browsers and operating systems that visit our site. By analysing visitation patterns, referring URLs and search engine terms, we can strategically enhance our exposure across the Internet.
Cookies and log information
Other information Collected by Keith Day Architects
We may also request your email address or mailing address to add you to our mailing list, or by your request to have someone contact you for additional information. Whenever we request the identity of a visitor, we will clearly indicate the purpose of the inquiry before the information is requested.
Data controller and contact information
Purposes and lawful basis for processing personal data
We may collect, process and use your personal data in the course of supplying services to you and to manage our relationship with you, in the following ways:
Processed under the lawful basis of Contract:
• When you enquire about or purchase a service from us, we will collect personal information to enable us to respond to your enquiry and to process and complete your purchase.
Processed under the lawful basis of Legal Obligation:
• We collect and process your personal information for producing invoices and accounting purposes which is required to meet HMRC
Who we share your personal data with
We do not share your data with any third parties except:
• if you have given your consent.
• if it is necessary to enable the provision of third party services you have requested (for example to gain an opinion of a structural engineer or to apply for planning permission).
• if we are under a duty to comply with any legal obligation.
Third party recipients of your data
Data processors are third parties who provide elements of our business management services for us, who process or store personal data on our behalf. The categories of these recipients are accounting, software, and website providers.
We have contracts in place with our data processors to ensure they are looking after your data to GDPR standards, which means they cannot use, share or do anything with your personal data unless we have instructed them to do so.
Unless otherwise listed below, your personal data will be kept for a period of 7 years in order to comply with HMRC requirements.
Personal data processed under consent will be kept for as long as you consent to its processing. We will seek to refresh your consent at appropriate intervals.
Your rights in regard to your personal data
You have a number of rights in regard to your personal data. These include the right to request access to, rectification or erasure of personal data we hold, or restriction of processing concerning your data, or to object to the processing as well as the right of data portability. If you wish to make any such requests please contact us via email@example.com
Right to withdraw consent
Where we have processed your personal data on the lawful basis of consent, you have the right to withdraw this consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to complain
If you have any concerns about how we have handled your personal data, please contact us so we may address them.
You also have the right to lodge a complaint with the supervisory authority, the Information Commissioner’s Office, about how we manage your data.
Provision of data
In most cases, the provision of your personal data is necessary to enter into a contract with us.
Changes to this policy
We will regularly review this privacy notice and update it where necessary. This policy was last updated in August 2018.